2013 Exhibit Booth Selection and Reservation



APWA is pleased to announce this year’s conference will be at the beautiful Hilton Tucson El Conquistador Hotel in Oro Valley. This venue will offer the perfect opportunity for consultants and suppliers to showcase their company’s ability to serve the public works industry. All conference breaks and door prize drawings will be held in the Exhibition Hall, allowing your company to receive the maximum exposure to our conference participants. Spaces are limited, so be sure you don’t miss out!

We invite exhibitors and their families to also join us for a full weekend of fun at the hotel. Get away from the heat. Golf, swim and enjoy what Tucson has to offer. Special room pricing has been made available to exhibitors and attendees beginning Friday, August 2nd, 2013 and extending for the duration of the conference. Look for room rates and registration information on the Accommodations page on this website.

Booth Reservations:

1. Select your preferred exhibitor space location from the map:
2013 Exhibitor Floor Plan Below
2. Download and complete the registration form and email to azapwa@cox.net  or print out and mail in to the address on the form. Exhibitor Registration Form 2013

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Payment:
Exhibitor spaces are allocated on a first-come, first-served basis utilizing the on-line reservation date or received date for registrations by mail. Acceptable methods of payment are checks, MasterCard and Visa only (sorry no American Express). Exhibitor spaces reserved on line pending payment by check will be held for a maximum of 14 calendar days from the date of reservation. Reserved exhibitor space will be forfeited and become available to new registrants if the Arizona APWA does not receive payment within the 14-day time frame. Exhibitors paying by check must make checks payable to the “Arizona Chapter APWA.” Checks MUST accompany registration forms and be mailed to the address on the form.

Insurance Requirements:
Each company exhibiting at the conference MUST provide a certificate of liability insurance with their exhibitor registration form. The certificate must name APWA and the Hilton El Conquistador Hotel as the holders of the certificate ($1M individual / $2M aggregate). Your selection becomes final only upon receipt of completed forms and certificate(s) of insurance (and payment if paying by check).

Booth Information:
The trade show will be held in El Conquistador’s Presidio Ballroom. Exhibitor spaces include a carpeted free-standing display area with a skirted table (6 foot or 8 foot), two chairs, and a garbage receptacle. The exhibitor display room will be secured each night. Insurance for loss or theft is not provided by APWA, or the El Conquistador Hotel. The cost of electrical connections will be the responsibility of each exhibitor. Order forms for electrical needs will be included in the Show Package provided by our event coordinator, US Expo. The show packages will be distributed in early July approximately one month prior to the event.

Pricing Structure deadlines are as follows:

Before May 31
Booth Size and Cost: 
6×10 - $1100 (Member) and $1200 (Non-Member)
8×10 - $1200 (Member) and $1300 (Non-Member)

After May 31
Booth Size and Cost:
6×10 - $1200 (Member) and $1300 (Non-Member)
8×10 - $1300 (Member) and $1400 (Non-Member)

 

Exhibitor registrations will be accepted until July 26, 2013 or until all spaces are sold.

Note: Membership pricing is subject to verification of membership status by APWA. The exhibitor registration fee includes full registration with all conference meals for two registrants. Registration for additional attendees will be available soon.


Lodging is the responsibility of each attendee. Visit http://azapwa2013conference.com/accommodations/  to make guest room reservations.

Large Displays:
El Conquistador Hotel can accommodate space requirements for large equipment or display vehicles as needed. Space allocations for vehicles, trailered materials, equipment or other special exhibitor needs must be coordinated with APWA. Contact Scott Eisenfeld at 520-881-4546.

Exhibitor Event Schedule:


Sunday
Exhibitor Move-In
12:00 pm to 5:00 pm


Sunday
Networking Event
5:00 pm to 8:00 pm



Monday
Day 1-Trade Show and Sessions
7:00 am to 5:00 pm


Monday
Monday Night Networking Event
5:00 pm to 6:30 pm



Tuesday
Day 2-Sessions
7:00 am to 4:30 pm


Tuesday
Exhibitor Move-out
3:30 pm to 7:00 pm

Sponsorships

This is an excellent opportunity to showcase your company or organization to hundreds of public works professionals by being a sponsor at the APWA Annual Conference in August at the El Conquistador Hotel in Tucson, Arizona.

The conference attracts a large number of delegates that represent public and private sector organizations in the Arizona public works industry. Based on a sponsorship level that is appropriate for your company or organization, you have the opportunity for your name and/or logo* to be visible on signage throughout the venue, promotional materials, conference program, awards luncheon program, and the Conference website.

Premium Conference Sponsors:

$2,500 – Platinum Conference Sponsor
 
Includes an 8×10 booth, 3 full conference registrations, signage at conference entrance, company name displayed in the meal/event area, acknowledgement in Awards Luncheon program, a business card-sized company profile in Conference Program and name and/or logo on conference website.
Cost Breakdown:
$2500 Sponsorship - $1200/$1300 for Included 8x10 Booth = $1300/$1200 Sponsorship Charge AFTER Booth Selection (discount based on membership status). Please make sure when paying for a sponsorship, you also Select the 8x10 Booth of your choice before checking out to pay.

 $1,500 – Gold Conference Sponsor

Includes a 6×10 booth, 2 full conference registrations, signage at conference entrance, company name displayed in the meal/event area, acknowledgement in Awards Luncheon program, a business card-sized company profile in Conference Program and name and/or logo on conference website.
Cost Breakdown:
$1500 Sponsorship - $1100/$1200 for Included 6x10 Booth = $400/$300 Sponsorship Charge AFTER Booth Selection (discount based on membership status). Please make sure when paying for a sponsorship, you also Select the 6x10 Booth of your choice before checking out to pay.

$750 – Silver Conference Sponsor

Includes 1 full conference registration, signage at conference entrance, acknowledgement in Awards Luncheon program, a business card-sized company profile in Conference Program and name and/or logo on conference website.

General Conference Sponsors:

 $500 – Awards Luncheon Sponsor

Includes signage at conference entrance, company name displayed in the meal/event area, acknowledgement in Awards Luncheon program, company logo in the Conference Program, and name and/or logo on conference website.

 $500 – Bronze Conference Sponsor

Includes signage at conference entrance, acknowledgement in Awards Luncheon program, company logo in the Conference Program and name and/or logo on conference website.

 $250 – Reception Sponsor

Includes signage at conference entrance, company name displayed during reception, company name listed in the Conference Program and name and/or logo on conference website.

 $200 – Break Sponsor

Includes signage at conference entrance, company name displayed during break, company name listed in the Conference Program and name and/or logo on conference website.

 $100 (increments) – Public Agency Sponsor

Includes signage at conference entrance, company name listed in the Conference Program acknowledgement in Awards Luncheon program, and name and/or logo on conference website. Your donation in $100.00 increments will allow public agency employees to attend the conference for one or more days.

*Company profile and/or artwork must be emailed to azapwa@cox.net  by July 12 to be included in the printed conference program.

Send logos as JPG, TIFF, or EPS files exported at 300 DPI in color.

Make sure your logo is at least 2” x 2” in size when exporting for the best quality reproduction.


  Accommodations:

Hilton Tucson El Conquistador Golf & Tennis Resort

Enjoy spectacular panoramic views from the Hilton Tucson El Conquistador Golf & Tennis Resort, nestled on the foothills of the breathtaking Santa Catalina Mountains on 500 acres of high Sonoran Desert terrain.

Even though it is Arizona’s second largest city, Tucson still retains its friendly, typically Arizonan, southwestern charm. With breathtaking natural landscapes, year-round sunshine, a myriad of attractions and activities and a mix of Spanish, Mexican and Native American influences, Tucson is a truly special destination – and Hilton Tucson El Conquistador is the perfect resort.

Relax in one of the 428 spacious guest rooms and suite accommodations at this AAA Four Diamond Arizona golf & tennis resort. Discover the impressive Desert Springs Oasis, featuring sparkling pools and a 143-foot waterslide and dine on exquisite cuisine in a choice of restaurants and bars. Play golf or tennis, go hiking, biking or horseback riding or escape to the resort’s Elements Spa for some indulgent relaxation.

El Conquistador Reservations
(book your room now!)

$89–King or Queen (single/double occupancy)

Reservations – 1(800) HILTON

General Hotel Information – (520) 544-5000

10000 North Oracle Road
Tucson, Arizona, 85704

Reserve by July 19 for group rate –Mention APWA



August Sponsors:
(No August Luncheon due to the Statewide Conference August 3rd - 5th, 2013)