APWA AZ Newsletter 2016 May
In this issue
2016 Newsletter Sponsors
UPCOMING EVENTS CALENDAR
May 10, 2016
May 18, 2016
May 18, 2016
May 19, 2016
For the Public Works industry May is an exciting and important time. The third week in May is set aside as Public Works Week nationally. It was John F. Kennedy who issued the first Presidential Proclamation in 1962. Instituted as a public education campaign by the American Public Works Association (APWA), National Public Works Week calls attention to the importance of public works in community life. The Week seeks to enhance the prestige of the often-unsung heroes of our society-the professionals who serve the public good every day with quiet dedication. APWA encourages public works agencies and professionals to take the opportunity to make their stories known in their communities. Over the years the observances have taken many forms, including parades, displays of public works equipment, high school essay contests, open houses, programs for civic organizations and media events. The occasion is marked each year with scores of resolutions and proclamations from mayors and governors, as well. Arizona Governor Doug Ducey has issued a Proclamation for Arizona and will be publicized in this month’s newsletter and on our website. Cities are encouraged to obtain recognition from their officials. The National Public Works Week How-To Guide is one of several resources the Association makes available to agencies to assist them in the development and implementation of their own individual celebrations. With this tool, an agency will learn how to create proclamations and solicit endorsements from government officials, develop media and press releases, write editorials and articles, and generate material for speeches. There are also several suggestions for celebratory activities to be implemented at the local level.
To access this How to Guide click here
The 2016 National Public Works Week Poster focuses on the pervasiveness of public works. The community depends on the men and women of public works and their professions who are always there and always ready. This idea is reflected in the theme “Public Works Always There.” You can purchase a copy on APWA Public Works Week website.
Arizona Chapter Events for May:
May 10th – Northern Branch Luncheon in Prescott
Additional information and registration on http://arizona.apwa.net/AllEventList
Celebrate National Public Works Week
National Public Works Week was the brainchild of Rear Admiral Cushing Phillips, the president of the Los Angeles Board of Public Works. Established in 1960, NPWW is a way to honor public works staff who keep our communities going. Celebrations have grown over the last half-century, from simple proclamations to multiple events communities carry out throughout the week. This year, NPWW will take place May 17 – 21. The theme is “Public Works Always There.” Here are some of the ways to celebrate NPWW, along with resources to get you started. And don’t forget to tip off the media so your public works staff get some well-deserved recognition!
Have Some Fun!
Finally, in addition to the great resources provided, APWA offers excellent guidance for setting goals for NPWW-related activities and events and establishing workable schedules. After your event, don’t forget to get some great exposure for your community by letting APWA know what you’ve done[TB1] . Send a summary of events, photos, links to videos, and electronic copies of proclamations to Jared Shilanek at firstname.lastname@example.org. They’ll post the information you provide on the APWA national NPWW website—giving you and your community the attention you deserve!
Improving Critical Transportation Corridors
Article and Photos by Achen-Gardner Construction, LLC
Achen-Gardner Construction (Achen-Gardner) recently completed two federally funded roadway construction projects; Broadway Road Improvements for the City of Tempe and Valencia Road Improvements for the Pima County Department of Transportation. Both of these roadway enhancement projects have unique features and challenges. The project teams’ collaborative environments provided the foundation that allowed the projects to be completed on time and on budget while also ensuring quality, value, and safety.
BROADWAY ROAD IMPROVEMENTS PROJECT PROMOTES GREEN LIVING THROUGH ALTERNATE MEANS OF TRAVEL
Project Background:The Pedestrian and Bicycle Improvements - Broadway Road from Mill Avenue to Rural Road project’s main challenge was to provide an enhanced experience for pedestrians and bicyclists traveling through one of the busiest vehicular traffic roadways in Tempe. This one-mile corridor is exceptionally congested due to its close proximity to multiple educational facilities, dozens of businesses, and hundreds of residences. In February of 2015, Achen-Gardner was selected using the Design-Bid-Build delivery method to assist in removing one of three eastbound lanes of vehicular travel and adding both an eastbound and westbound bicycle lane in conjunction with wider sidewalks along the entire length of the road.
Project Scope: This project included the demolition and removal of 9,100 square yards (SY) of asphalt concrete pavement, 13,936 linear feet (LF) of curb and gutter, 51,412 square feet (SF) of concrete sidewalks and driveways, 18 concrete catch basins along with interconnecting pipe, and the relocation and/or removal of hundreds of native trees.
Once all the removals were complete, crews began the new construction of:
Teamwork, Stakeholder Access, and Project Phasing: With a large amount of complex work to complete in a relatively short period of time, Achen-Gardner (General Contractor) coordinated with the City of Tempe (Owner), Parson Brinckerhoff (Design Engineer), and all project stakeholders in planning the work to ensure the construction activity had minimal impact on area residents, businesses, and the travelling public. Every business entrance and residential driveway was constructed in halves or thirds to maintain access, and all of the businesses had one entrance and one exit throughout the duration of the project. Also, project phasing and a detailed traffic control plan provided room for pedestrians and bicyclists to move through the corridor.
The project was broken up into the following phases:
In conjunction with this detailed phasing plan the Achen-Gardner team spent more than 650 man-hours completing daily lane closure adjustments prior to commencement of the morning and afternoon commutes in an effort to maintain two lanes of travel in the direction of the peak flows.
Streetscape Features and Project Success: In addition to new sidewalks, bike lanes, and landscaped medians, this project has many notable features including more than 20,000 SF of artistic screen walls. The walls (8-10 feet tall) were constructed along the north side of Broadway Road and replaced the sour orange trees that once lined the roadway. The walls not only separate the adjacent Broadway Lane frontage road and neighborhoods, but also feature public art titled "Hedgerow", designed and installed by local artists Laurie Lundquist and Rebecca Ross. The privacy walls were cleverly enhanced with 123 steel "tree profiles" and 1,250 square "pixels" in various hues of green and orange to create the sense of a hedge of orange trees and pay homage to the trees that are now gone. Shadow effects are created by the sun during the day and streetlights at night, creating continually evolving visual interest. The artists were also able to enhance the aesthetic experience of the adjacent block walls by incorporating specific block patterns in its design. Continuing the orange tree motif, Morse code patterns spell out "orange trees" and "blossoms" in repeated sections.
Other notable aesthetic improvements include the decorative stamping of crosswalks at the intersections of Mill Avenue, Rural Road, and College Avenue, as well as at residential parking stalls along Broadway Lane, and in between the median islands to on Broadway Road. Additional features include a new metered pedestrian crossing east of Sierra Vista Drive which also has decorative stamping, clearly delineated eastbound and westbound bike lanes, increased sidewalk widths from 4 feet to 8 feet wide, major improvements to nighttime illumination of the corridor, and vast improvements to the landscaping throughout the entire corridor with the planting of plants native to Arizona.
Project Name: Pedestrian and Bicycle Improvements - Broadway Road from Mill Avenue to Rural Road
Visit Achen-Gardner Construction’s website and Facebook page for more project information and photos.
VALENCIA ROAD IMPROVEMENTS PROJECT PROMOTES TRANSPORTATION THROUGH FLOODPLAIN
Project Background:The Pima County Department of Transportation (PCDOT), in conjunction with the Regional Transportation Authority's (RTA) Roadway Improvement Plan, is working to improve the Valencia Road Corridor from Mark Road to Ajo Highway. The RTA's Roadway Improvement Plan, which was approved by Pima County voters in May 2006, proposed that this existing two-lane arterial be designed as a "desert parkway" and provide multi-modal transportation improvements.
In October of 2014, Achen-Gardner was awarded the Valencia Road – Mark Road to Wade Road improvements project using the Design-Bid-Build delivery method. This 2.5-mile, two-lane roadway experienced constant flooding and closures during the monsoon season. The project not only included roadway widening but also significant drainage improvements. The final scope of work consisted of constructing a four lane arterial roadway with a raised median along the Valencia Road alignment from Star Diamond Place (west boundary of the project approximately 1,800 feet west of Wade Road) to Camino Rancho and a five lane arterial roadway from Camino Rancho to the east boundary of the project (approximately 1,600 feet west of Mark Road). This project included importing more than 100,000 cubic yards of material to raise the roadway between one and four feet and installing six cast-in-place concrete box culverts to control and direct water flow in the Black Wash floodplain.
Project Execution and Phasing: The Valencia Road improvement project was unique in that almost all fundamental elements of roadway construction were involved including earthwork, concrete structures, paving, and new traffic signal installation. All of this work needed to be completed while maintaining two-way traffic on Valencia Road, which is a major arterial for commuters and prone to frequent traffic jams during peak hours. In addition to the high volume of traffic, this section of Valencia Road experiences several closures every year due to storm water.
Based on the plans and specifications that were developed by HDR (Design Engineer), it was determined that there was enough room to widen Valencia and install the required drainage and utility improvements in four phases. These phases were broken up into the following areas:
Phasing the project in this way allowed for the crews working on the box culverts to proceed in front of the roadway construction crews while also allowing traffic to flow in both directions on Valencia Road. In some areas, the new section of Valencia Road was four feet higher than the existing road, causing traffic to be on the top of an embankment with concrete barriers separating them from the work below. Basically, the south half of Valencia Road could be completed while traffic remained on the existing two-lane roadway to the north. Once the new road section was completed in each phase, traffic was shifted so that they remained unaffected by adjacent construction activities.
As mentioned earlier, this section of Valencia Road was susceptible to flooding and restricted or shut down several times every year by monsoons and large rain events. The project team is proud to have completed this entire project without having to close the roadway in any areas due to flooding.
Working with Stakeholders: In addition to Valencia Road being used as an artery for commuters, the Casino Del Sol Resort was located within the project limits and required coordination throughout the project. Casino Del Sol is a large attraction for locals and visitors and remained busy throughout the year. Needless to say they were a major project stakeholder. Part of the execution plan in this area involved coordination with the Casino on keeping their main entrance accessible at all times. As part of this project, the main entrance was enhanced with a new signalized intersection and the branding of Casino Del Sol Drive. The project team met with respresentatives from Casino Del Sol to coordinate timing and execution of these improvements to minimize impacts. It was decided that during the Casino’s planned four-day shutdown that Achen-Gardner would implement a full closure of the entrance and complete the work in that area. The Casino commenced their shutdown, and the work was completed within the required time frame.
Teamwork and Project Success: The Valencia Road improvement project marked Achen-Gardner’s first project with the PCDOT. This project began with a partnering meeting that included major stakeholders, PCDOT representatives, and field inspection personnel. From this meeting, it was decided that the project team would work, free from personal agendas and with open minds, to solve field issues and coordinate with stakeholders to deliver a high-quality project for the taxpayers of Pima County.
Throughout the project, Achen-Gardner and Pima County partnered on issues to come up with amicable solutions as well as implemented value engineering ideas. For example, the work on Camino Verde, north of Valencia Road, was initially scheduled to take a month to complete and the phasing would have resulted in prolonged negative impacts to the travelling public. Achen-Gardner requested a complete closure of the roadway for two weeks in order to complete the work and minimize public inconvenience. Pima County granted the closure with the stipulation that the two-week schedule be met by any means necessary. This section of roadway was delivered on time, as promised, even with the excavation and replacement of approximately 1,000 cubic yards of unsuitable subgrade material which delayed the already aggressive two-week schedule by one day.
Project Name: Valencia Road – Mark Road to Wade Road
Visit Achen-Gardner Construction’s website and Facebook page for more project information and photos.
APWA PUBLIC WORKS PROJECTS OF THE YEAR
The following projects have been selected as one of the American Public Works Association’s Public Works Projects of the Year for 2016:
Project of the Year - Historical Structures (less than $5 million)
Surprise Farms Park Phase II
Project of the Year – Disaster or Emergency Construction Repair (less than $5 million)
Congratulations to everyone involved!
Canstruction®, a Design-Build Competition to Feed the Hungry
What do you get when you take employees from the architecture, engineering, and construction (A/E/C) industry, a large quantity of canned food of various sizes and colors, and a lot of creativity and ingenuity? You get the 10th Annual Canstruction® Design-Build Competition benefitting St. Mary’s Food Bank. This year’s competition will be held on August 6, 2016 at the Phoenix Convention Center West Building.
Canstruction® is a unique international non-profit organization which hosts competitions, exhibitions and events showcasing structures made entirely out of full cans of canned food. After the structures are built, they are on display to the public as a giant art exhibition. At the end of the viewing, all food is donated to St. Mary’s Food Bank. Last year over 50,000 pounds of canned food was donated, the largest single donation to St. Mary’s.
The Phoenix Canstruction® event is hosted by the Society for Marketing Professional Services (SMPS). Last year the event included 12 teams. Each team must have at least one member who is an architect, engineer, contractor, professor, school teacher or other designated design professional to provide mentorship. The teams are required to design, acquire/purchase cans, and build their structures within a 12 hour timeframe using minimal additional materials. The structures must fit within a 10x10x10 area. Other materials that are allowed include one-quarter inch thick form core (gator board); cardboard, masonite, plexiglas – for the purpose of leveling or balancing materials (not load bearing); one-quarter inch cardboard tubes used as guides; Velcro, clear and double-sided tape; and high-tension rubber bands, nylon string, wire and tie backs.
Once the structures are complete they go through a judging process. Judges select winners for the following categories: best use of labels, best meal, structural ingenuity, juror’s favorite and honorable mention. There is also a people’s choice award where the public can vote via ballot (on-site) or through Facebook. The winners are announced at an annual awards ceremony and are also entered into the international competition. The structures are displayed for two weeks (August 7 – 20) at the West Building of the Phoenix Convention Center.
Canstruction® events are hosted in over 150 cities around the world located in North America, Australia, South America, Europe, and Asia. The event was founded in 1992 by the late Cheri Melillo and her colleagues from the Society for Design Administration (SDA). The first office competition was held in New York City on November 13, 1993. The SDA championed the cause by asking their member organizations to host events throughout the county. Later the American Institute of Architects (AIA) and the Can Manufacturers Institute (CMI) joined in to expand the event. Since its inception, Canstruction® has grown to be one of the largest contributors to local food banks in the word.
Registration to participate in Canstruction® Phoenix ends on May 27, 2016. For more information or to sponsor the event please send an email to email@example.com.
CEIII Positions open at City of Phoenix, Street Transportation Department
2016 Arizona Statewide Conference
Each summer the Arizona Chapter holds its statewide annual conference where members and non-members can exchange information, socialize and learn from each other and technical experts. Visit the Conference website for information and registration. www.azapwa2016conference.com
Highlights include the following:
AWARDS LUNCHEON SPONSORS
PUBLIC AGENCY SPONSORS
By-Law Update & Change in Fiscal and Administrative Years
By: Greg Smith (PE/PS), G Smith Consulting; 2016 Secretary
This spring our chapter will be moving ahead with updates to our chapter by-laws to reflect new guidelines from APWA National and to change our fiscal and administrative years. Periodically, AWPA National updates their model by-laws that all chapters are expected to adopt to reflect changes in operational, legal, and/or fiscal requirements to help keep the association and its chapters operating effectively. APWA National recommends that chapters periodically review their chapter by-laws and update them to reflect their current needs. Members and the State Board can also request changes to the by-laws (see Article XVI, Section 1).
APWA National Mandates Change of Chapters’ Fiscal Year
In December of 2015 APWA National mandated that by July 1, 2017 all chapters must change their fiscal year to run from July 1st through June 30th of the following year. Currently, the Arizona Chapter’s fiscal (and administrative) year runs from January 1st through December 31st. This change by National has been on the table for several months now. There was a special session at the 2015 Congress/Expo for chapter treasurers to explain the rationale for the change and present options for making the change in ways to minimize disruption to the chapters. Below is a link to information provided by National that discuss the change and options to implement the change. If you would like more in depth information, the Board encourages you to go to this document for additional details. The discussion below gives a brief summary of the discussions and decisions of the State Board for implementing the required change.
APWA National transitioned to a July to June fiscal year in 2001 to help them more effectively plan and manage the National association’s finances. However, because the chapters are still on a January to December fiscal year, National’s financial staff have to extract data from two fiscal years for each of the 63 chapters and 90 branches to create annual financial documentation. Changes in IRS reporting requirements have further increased the level of effort required by National’s staff in order to comply. Short of adding staff or hiring financial consults, both of which increase the costs to run the association, National felt the best method to address this issue was for all of the chapters and branches to bring their fiscal reporting period in line with the parent organization – APWA National. (See link to Transitioning Your Chapter to a Fiscal-Year Reporting Period by national for more details.)
National provided two options for chapters to make the transition. Since the Arizona Chapter’s fiscal year currently runs from January 1 through December 31, the State Board opted for the Arizona Chapter to have a “normal” fiscal year (January to December) in 2016. The transition to the new fiscal year will be implemented by creating an 18-month budget covering the period from January 1, 2017 to June 30, 2018, with the new fiscal year beginning July 1, 2018, which is the deadline established by National for chapters to have transitioned their fiscal year.
Fiscal and Administrative Years Change Requires By-Law Update
Every chapter needs to update their by-laws to reflect the change in fiscal year. To assist in this effort, National issued a new set of model by-laws that, with some customization to reflect the name and territory of the individual chapters, are to be adopted by the chapters. These types of by-law updates don’t require the vote of the membership of a chapter.
The State Board (or executive committee as referred to in the by-laws) adopted national’s model by-laws customized for the Arizona Chapter with the insertion of the chapter name and territory limits and other changes as follows:
While the other changes to the model by-laws are mandated/approved by National, the change in the administrative year will require a vote of the chapter’s members since this is a change in our current by-laws. This change to the model by-laws was also discussed with National and they will approve it. The State Board plans to present the proposed change in administrative year to the membership for a vote this summer/fall on the same ballot as the slate of next year’s officers and directors.
Implementation of Change of Fiscal and Administrative Years in the Arizona Chapter State Board
The State Board opted to use a phased approach to electing officers and directors for the new fiscal/administrative years. This summer/fall we will be electing five new officers (Treasurer, Secretary, President-Elect, President and Immediate Past President) and three new directors. Typically, officer terms are for one year and director terms are for two years. In order to avoid the need for another election in the spring of 2017 for the 2018 Fiscal/Administrative year, the Board developed the following implementation strategy (authority given in Article XII, Section 5 of the current by-laws):
Follow the link below to review:
[APWA-AZ CHAPTER BYLAWS -Revised 2016 (AZ).docx]
[AZ Chapter By-laws 2006.docx]
APWA Annual Family Picnic
A great time was had by all at the annual family picnic, held Sunday, April 10th at the McCormick-Stillman Railroad Park. Although the picnic was met with quite a bit of rain, the weather cleared up just enough for some train and carousel rides to be enjoyed by kids and adults alike. Sandwiches for the families were provided by APWA and guests brought a dish to share. The Events Committee would like to give a special shout out and thank you to our sponsor CADSoft Consulting, Inc., who provided free tickets for the rides!!
APWA NEW MEMBERS